Online Board Meeting Etiquette

Online board meetings are an efficient method of conducting meetings without the need to be physically present. It lets more participants participate and eliminates the need for lengthy and costly travel costs. Virtual meetings can be a source of challenges. To ensure that these meetings are as efficient and productive as possible, it is crucial to adhere to certain etiquette guidelines.

1. Make use of an online icebreaker in order to improve engagement prior to and following meetings. This will allow board members get acquainted with each other. Alternately, you can invite people to use the chat box to introduce themselves. It’s a great way to start the meeting and also make everyone feel comfortable with the technology.

2. Offer training to less tech-savvy board members. This will reduce resistance to using new technology. The training will also help them navigate the board portal, and other tools, efficiently. 3. Verify that all participants are connected and have a reliable internet connection and good audio/video equipment before the call begins. This will enhance the quality of the call. 4. Ensure that all participants are making use of the mute function when they are not speaking. This will minimize interruptions from other board members and eliminate external distractions.

5. Note and draft minutes of the meeting. It is crucial to ensure that the minutes are a useful resource for the attendees and include all www.justboardroom.com/data-room-software-for-active-usage/ relevant information. Minute-takers should also strive for an appropriate balance between completeness and conciseness. Moreover, they should avoid including informal discussions or personal opinions in meeting minutes.